MU & Transparency

Meaningful Use I, II & III

ChartPerfect EHR is MUI and MUII certified as a FULL EHR. We understand how important it is for our clients to maintain their Meaningful Use compliance, for this reason we pledge to remain certified through Meaningful Use III and beyond.

On August 23, 2012, CMS announced a final rule to govern Stage 3 of the Medicare and Medicaid EHR Incentive Programs. The rule specifies the Stage 3 criteria that eligible professionals (EPs), eligible hospitals, and critical access hospitals (CAHs) must meet in order to continue to participate in the EHR Incentive Programs.

The final rule for meaningful use Stage 3* intends to increase health information exchange between providers and promote patient engagement by giving patients secure online access to their health information.

CMS released the final rule for meaningful use Stage 3 which intends to increase health information exchange between providers and promote patient engagement by giving patients secure online access to their health information.

 

  • Assess Your Practice Readiness
  • Plan Your Approach
  • Select the EHR
  • Conduct Training & Implement an EHR System
  • Achieve Meaningful Use
  • Continue Quality Improvement

The assessment phase is foundational to all other EHR implementation steps, and involves determining if the practice is ready to make the change from paper records to electronic health records (EHRs), or to upgrade their current system to a new certified version.

Why Implement EHRs?

More importantly, the assessment phase should address the following question: “WHY” implement EHRs? This EHR implementation step should help practice leadership evaluate their current state to determine what is working well and what can be improved. Some of the questions providers ask themselves during this phase include:

Assess Your Current Practice

The assessment should look at the current state of the practice:

  1. Are administrative processes organized, efficient, and well documented?
  2. Are clinical workflows efficient, clearly mapped out, and understood by all staff?
  3. Are data collection and reporting processes well established and documented?
  4. Are staff members computer literate and comfortable with information technology?
  5. Does the practice have access to high-speed internet connectivity?
  6. Does the practice have access to the financial capital required to purchase new or additional hardware?
  7. Are there clinical priorities or needs that should be addressed?
  8. Does the practice have specialty specific requirements?

Through the Regional Extension Centers (RECs), we’ve learned that these questions and assessment tools provide a good understanding of the current state of the practice and can help identify key goals for improvement. Often, these goals relate to patient quality, patient satisfaction, practice productivity and efficiency, improved quality of work environment, and most important to the overall goal – improved health care.

Envision the Future

The next EHR implementation step is to envision the future state of the practice. What would the practice leadership like to see different in the future? More specifically:

  1. What will be different for the patients?
  2. What will be different for the providers?
  3. What will be different for the staff?

Set Goals

Goals and needs should be documented to help guide decision-making throughout the implementation process. And they may need to be re-assessed throughout the EHR implementation steps to ensure a smooth transition for the practice and all staff.

We recommend that you set goals in areas that are important and meaningful to your practice. These may be clinical goals, revenue goals, or goals around work environment. Goals in all three areas will help assure balanced processes after the implementation. Goals that are important to you will help you and your staff through the change process. We recommend you follow the “SMART” goals process. This process includes setting objectives and goals that meet the following criteria:

Specific – Achieving the goal would make a difference for our patients and our practice

Measureable – We can quantify the current level and the target goal

Attainable – Although the goal may be a stretch, we can achieve it

Relevant – This is worth the effort

Time bound – There are deadlines and opportunities to celebrate success!

These goals become the guide posts for an EHR implementation project, and achieving these goals will motivate providers and practice staff to make necessary changes and attain new skills.

 

Critical outcomes of the assessment process include:

A designated leadership team for the EHR implementation process (clinical and practice management staff, or for small practices, the entire team). Having strong and positive advocate(s) for change can be one of the strongest tools to guide the transition.

A unified vision, where each member of the practice team understands how they will be affected by the change and understands the roadmap to success.

Measureable, quantifiable, realistic goals, which are the key to the assessment phase

National Learning Consortium Resources

Learn more about The National Learning Consortium

http://www.healthit.gov/providers-professionals/step-5-achieve-meaningful-use-stage-2

The material in these guides and tools was developed from the experiences of Regional Extension Center staff in the performance of technical support and EHR implementation assistance to primary care providers. The information contained in this guide is not intended to serve as legal advice nor should it substitute for legal counsel. The guide is not exhaustive, and readers are encouraged to seek additional detailed technical guidance to supplement the information contained herein.

Reference in this web site to any specific resources, tools, products, process, service, manufacturer, or company does not constitute its endorsement or recommendation by the U.S. Government or the U.S. Department of Health and Human Services.

Understanding Meaningful Use:

http://www.healthit.gov/providers-professionals/meaningful-use-definition-objectives

Payment Timeline:

http://www.healthit.gov/providers-professionals/ehr-incentive-payment-timeline

Resource Center FAQ

http://www.healthit.gov/providers-professionals/resource-center

Cost & Limitations Document

Organization Name: ChartPerfect, Inc.
Product Name: ChartPerfect EHR
Version: v9.6
Unique Certification #: 15.04.04.3019.Char.09.00.0.191231
Date Certified: 12/31/2019
Certification Criteria:  170.315(a)(11), 170.315 (d)(1), 170.315 (d)(2), 170.315 (d)(3), 170.315 (d)(4), 170.315 (d)(5), 170.315 (d)(6), 170.315 (d)(7), 170.315 (g)(4), 170.315 (g)(5)
Certified CQMs: No CQMs were certified for this Health IT Module

Additional software relied upon to demonstrate the certified product’s compliance with certification criteria: No additional software was used.

* ONC Disclaimer: “This Health IT Module is 2015 Edition compliant and has been certified by an ONC-ACB in accordance with the applicable certification criteria adopted by the Secretary of Health and Human Services. This certification does not represent an endorsement by the U.S. Department of Health and Human Services.”

ChartPerfect, Inc. (“CPI”) agrees to notify Drummond Group of any and all future changes to our transparency and disclosures language for this certified product-version.

CPI understands and agrees that the ONC Health IT Certification Program Final Rule statement gives Drummond Group, as an ONC-ACB, the sole responsibility for ensuring compliance and determining appropriate consequences if EHR technology developers fail to divulge accurate transparency and disclosures information.

 

CapabilityDescription of CapabilityCosts or Fees
Types of costs or fees that a user may be required to pay to purchase, license, implement, maintain, upgrade, use, or otherwise enable and support the use of the implementation or use of the capability -OR- in connection with the data generated in the course using the capability
Contractual Limitations
Limitations of a contractual nature (including developer policies and other business practices) that a user may encounter in the implementation or use of the capability -OR- in the connection with the data generated in the course of using the capability
Technical or Practical Limitations
Limitations of a technical or practical nature that a user may encounter that could prevent or impair the successful implementation, configuration, maintenance, support or use of the capability -OR- prevent or limit the use, exchange or portability of any data generated in the course of using the capability
(a)(11)Smoking StatusNo Additional CostsNo contractual LimitationsNo Technical or Practical Limitations
(d)(1)Authentication, access control, authorizationNo Additional CostsNo contractual LimitationsNo Technical or Practical Limitations
(d)(2)Auditable events and tamper-resistanceNo Additional CostsNo contractual LimitationsNo Technical or Practical Limitations
(d)(3)Audit report(s)No Additional CostsNo contractual LimitationsNo Technical or Practical Limitations
(d)(4)AmendmentsNo Additional CostsNo contractual LimitationsNo Technical or Practical Limitations
(d)(5)Automatic access time-outNo Additional CostsNo contractual LimitationsNo Technical or Practical Limitations
(d)(6)Emergency accessNo Additional CostsNo contractual LimitationsNo Technical or Practical Limitations
(d)(7)End-user device encryptionNo Additional CostsNo contractual LimitationsNo Technical or Practical Limitations
(g)(4)Quality Management SystemNo Additional CostsNo contractual LimitationsNo Technical or Practical Limitations
(g)(5)Accessibility-centered designNo Additional CostsNo contractual LimitationsNo Technical or Practical Limitations

CPI understands and agrees that we will provide to Drummond Group copies of or give access to any and all websites, marketing materials, communication statements, and other assertions made by your organization regarding the ONC certification status of this product in a reasonable time to ensure the transparency and disclosures information is being accurately disclosed. 

 

 

 

Additional Items are as Follows:
• Patient Portal
This certified product-version requires a one-time cost as well as ongoing monthly or yearly costs to support online patient service through the Patient Portal (170.314.e.1).

Immunization Registries, Cancer Registries, and Public Health Agencies
This certified product-version requires a one-time cost to establish interfaces for reporting to
Immunization registries, cancer registries, and public health agencies (170.314.f.2, 170.314.f.4,
170.314.f.6).

• MD Portal (Direct Messaging)
This certified product-version requires a one-time cost as well as ongoing monthly or yearly
costs to support transmission of summary of care through the MD Portal (170.314.b.2,
170.314.b.1)

 Lab and Diagnostic Interfaces 
This certified product-version requires a one-time cost as well as ongoing monthly or yearly costs to establish and maintain interfaces setup with a diagnostic facility such as a hospital, lab or radiology facility (170314.b.5)

• Training and On-Boarding
All training and on-boarding of the Additional Items listed above are handled ChartPerfect, Inc. (“ChartPerfect”).

 

Technical and Practical Limitations: 

Our software is cloud-based, and users will be required to satisfy the following requirements to use our system effectively:

·         Supported Operating Systems: Windows 7 or later using 32 or 64 bit; Apple/MAC supported; and iPad and Android mobile devices supported using downloadable app.

·         Processor: 2.5 Ghz i3 processor or equivalent (minimum)

·         RAM: 4 GB (minimum); 8 GB (recommended)

·         Hard Disk: 32 or 64 bit system: 5GB free amount of available space

·         Internet Connection: High speed / Broadband 2mb up and 2mb down minimum

·         Display: 1280 x 1024 minimum

·         CD or DVD Drive: Not required

·         Supported Browsers: Chrome v45 and above, Internet Explorer v 9.0 and above, Mozilla Firefox v 35.0 and above.

ONC Disclaimer: “This Complete EHR is 2014 Edition compliant and has been certified by an ONC-ACB in accordance with the applicable certification criteria adopted by the Secretary of Health and Human Services. This certification does not represent an endorsement by the U.S. Department of Health and Human Services.”

 

Last updated: January 15, 2020

 

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